Village of Calumet
Village Secretary / Deputy Clerk (Part-Time)
Position Type: Part-Time, Non-Exempt
Hours: 20-24 hours per week
Schedule: Monday–Wednesday, 8:00am – 2:00pm + one evening meeting/month
Pay Range: Hourly, $16.50 - $19.50, depending on experience
Reports To: Village Manager

Position Summary
The Village of Calumet is seeking a highly professional, detail-oriented Village Secretary / Deputy Clerk to support day-to-day municipal operations and serve as a key point of contact for residents, elected officials, and community partners. This position plays a critical administrative role in the Village office and requires discretion, sound judgment, and strong organizational skills.
The Village Secretary / Deputy Clerk serves as the primary Accounts Payable Manager, Downtown Development Authority (DDA) Administrator, and Historic District Commission (HDC) Coordinator, while also assisting with statutory clerk duties and front-office operations.

Essential Duties and Responsibilities
Administrative & Front Office

• Serve as the first point of contact for residents, council members, business owners, and community stakeholders, both in person and by phone/email
• Maintain a professional, welcoming, and confidential office environment
• Manage scheduling, correspondence, records, and general office operations

Deputy Clerk Functions

• Assist with meeting preparation, agendas, packets, minutes, and records retention
• Post meeting agendas and minutes in accordance with the Open Meetings Act

Accounts Payable & Financial Support

• Serve as Accounts Payable Manager
• Maintain accurate financial records and support audits and reporting as needed
• Ensure compliance with Village policies and internal controls

DDA Administration

• Act as administrative liaison for the Downtown Development Authority
• Prepare meeting materials, support grant tracking, reporting, and general administrative compliance
• Support DDA sponsored events, social media and downtown promotion

Historic District Commission (HDC) Coordination

• Manage applications, meeting materials, correspondence, and records
• Act as a professional point of contact for property owners, contractors, and design professionals

Required Knowledge, Skills, and Abilities

• High level of professionalism, discretion, and ethical conduct
• Strong attention to detail and organizational skills
• Ability to manage multiple responsibilities and deadlines simultaneously
• Excellent written and verbal communication skills
• Proficiency with office software, financial systems, and records management tools
• Ability to work independently while supporting a collaborative team environment

Minimum Qualifications

• High school diploma or equivalent required; additional education in public administration, accounting, or a related field preferred
• Prior experience in municipal or non-profit administration, accounting/accounts payable, office management or working with boards strongly preferred

How to Apply
Interested candidates should submit a cover letter and resume to:
Megan Haselden, [email protected]
​
 

Red Jacket Ball UpdateThe Village of Calumet has made the decision to cancel the Red Jacket Ball originally scheduled for March 14.
As we continue celebrating Calumet’s 150th anniversary year, we remain committed to hosting events that reflect the strength, history, and spirit of our community. At this time, we feel it is best to pause and revisit this event to ensure it can be delivered at the level our community expects and deserves.
All tickets purchased will be fully refunded. Refunds will be issued automatically through the original method of payment. Please contact the Calumet Theatre box office if you have any questions regarding your refund.
We are exploring a possible summer date and updated format. Additional details will be shared once confirmed.
We sincerely appreciate the support and enthusiasm surrounding this celebration and look forward to gathering together at upcoming 150th anniversary events throughout the year.
Thank you for being part of Calumet’s story — past, present, and future.

NOTICE:
The HDC meeting for 2/18 is cancelled due to weather. 
​

CALUMET VILLAGE PUBLIC MEETING NOTICE: 
Office Hours: Monday – Thursday 8am – 4pm: 906-337-1713
Street Dept. Hours: Monday – Friday 2am – 10am: 906-337-1720

• The Downtown Development Authority Meeting is Monday, February 9th at 9:00am
• The Village Office and DPW will be closed Monday, February 16th in observance of the Presidents’ Day holiday.
• The Village Council will hold a Work Session to discuss the FY 2027 Budget and FY 2026 Budget Amendments on Thursday, February 19th at 6:00pm. This meeting is also available via Zoom: 
  https://us02web.zoom.us/j/86998774486
  Meeting ID: 869 9877 4486
  Passcode: 699798
• Historic District Commission Meeting is Wednesday, February 18th at 5:30 pm.
• The Village Council will host a Public Hearing to discuss the FY 2027 Budget and FY 2026 Budget Amendments on Thursday, February 26th at 6:00pm. This meeting is also available via Zoom: 
  https://us02web.zoom.us/j/86998774486
  Meeting ID: 869 9877 4486
  Passcode: 699798
• The Village Council Regular Meeting is Thursday, February 26th at 6:00pm, following the public hearing. This meeting is also available via Zoom: 
  https://us02web.zoom.us/j/86998774486
  Meeting ID: 869 9877 4486
  Passcode: 699798

 
Please follow the Village of Calumet Facebook page and website for any meeting changes. All meeting changes/cancellations will be posted there and on the door of Village Hall.
​All meetings are held at the Village of Calumet, Council Chambers Hall, located at 340 6th St. Calumet MI 49913, contact information: 906-337-1713 or [email protected].

CALUMET VILLAGE PUBLIC MEETING NOTICE:     
Office Hours: Monday – Thursday 8am – 4pm: 906-337-1713
Street Dept. Hours: Monday – Friday 2am – 10am: 906-337-1720

• The Downtown Development Authority Meeting is Monday, January 12th at 9:00am.
• Historic District Commission Meeting is Wednesday, January 14th at 5:30 pm. - CANCELLED
• The Planning Commission Meeting is Thursday, January 15th at 5:30 pm.
• The Village Office and DPW will be closed Monday, January 19th in observance of the Martin Luther King Jr holiday.
• Village Council Regular Meeting is Tuesday, January 20th at 6:00pm. This meeting is also available via Zoom: 
  https://us02web.zoom.us/j/86998774486
  Meeting ID: 869 9877 4486
  Passcode: 699798

 
Please follow the Village of Calumet Facebook page and website for any meeting changes. All meeting changes/cancellations will be posted there and on the door of Village Hall.

​All meetings are held at the Village of Calumet, Council Chambers Hall, located at 340 6th St. Calumet MI 49913, contact information: 906-337-1713 or [email protected].

NOTICE: 
The Village offices and DPW holiday hours are as follows. Note that the DPW will be working if it snows over 3". Please continue to keep vehicles off of the streets 2am - 7am. Have a wonderful and safe holiday!
Christmas Week: Closed Wednesday, 12/24 - Friday 12/16
New Years Week: Closed Wednesday, 12/31 - Thursday 1/1
​

CALUMET VILLAGE PUBLIC MEETING NOTICE:  

• The Planning Commission Meeting is on Thursday, December 4th at 5:30 pm.
• Downtown Development Authority Meeting is Monday, December 8th at 9:00am.
• Village Council Regular Meeting is Tuesday, December 16th, 2025, at 6:00pm. This meeting is also available via Zoom: 
  https://us02web.zoom.us/j/86998774486
  Meeting ID: 869 9877 4486
  Passcode: 699798
• Historic District Commission Meeting is Wednesday, December 17th, at 5:30 pm.
• Office & DPW Holiday Hours: Closed Wednesday, December 24th, at 12:00pm, reopen Monday, December 29th, at 8:00am. Closed Wednesday, December 31st, at 12:00pm, reopen Monday, January 6th, at 8:00am.

 
Please follow the Village of Calumet Facebook page and website for any meeting changes. All meeting changes/cancellations will be posted there and on the door of Village Hall.
​All meetings are held at the Village of Calumet, Council Chambers Hall, located at 340 6th St. Calumet MI 49913, contact information: 906-337-1713 or [email protected].

CALUMET VILLAGE PUBLIC MEETING NOTICE:     Posted 11/01/25.

• Downtown Development Authority Meeting is Monday, November 10th at 9:00am.
• Office & DPW Closed: Tuesday, November 11th for Veterans Day
• Village Council Regular Meeting is Tuesday, November 18, 2025, at 6:00 pm. This meeting is also available via Zoom: 
  https://us02web.zoom.us/j/86998774486
  Meeting ID: 869 9877 4486
  Passcode: 699798
• Village Council Statutory Meeting is Tuesday, November 18, 2025, following the Regular Meeting. This meeting is also available via Zoom: 
  https://us02web.zoom.us/j/86998774486
  Meeting ID: 869 9877 4486
  Passcode: 699798
• Historic District Commission Meeting is Wednesday, November 19th, at 5:30 pm.
• The Planning Commission Meeting is on Thursday, November 20th at 5:30 pm
• Office & DPW Closed: Wednesday, November 26th at 2:00pm to reopen Monday, December 1st for Thanksgiving. 

 
Please follow the Village of Calumet Facebook page and website for any meeting changes. All meeting changes/cancellations will be posted there and on the door of Village Hall.
​All meetings are held at the Village of Calumet, Council Chambers Hall, located at 340 6th St. Calumet MI 49913, contact information: 906-337-1713 or [email protected].