Hiring: Part-Time Secretary/Deputy Clerk

Village of Calumet
Village Secretary / Deputy Clerk (Part-Time)
Position Type: Part-Time, Non-Exempt
Hours: 20-24 hours per week
Schedule: Monday–Wednesday, 8:00am – 2:00pm + one evening meeting/month
Pay Range: Hourly, $16.50 - $19.50, depending on experience
Reports To: Village Manager

Position Summary
The Village of Calumet is seeking a highly professional, detail-oriented Village Secretary / Deputy Clerk to support day-to-day municipal operations and serve as a key point of contact for residents, elected officials, and community partners. This position plays a critical administrative role in the Village office and requires discretion, sound judgment, and strong organizational skills.
The Village Secretary / Deputy Clerk serves as the primary Accounts Payable Manager, Downtown Development Authority (DDA) Administrator, and Historic District Commission (HDC) Coordinator, while also assisting with statutory clerk duties and front-office operations.

Essential Duties and Responsibilities
Administrative & Front Office

• Serve as the first point of contact for residents, council members, business owners, and community stakeholders, both in person and by phone/email
• Maintain a professional, welcoming, and confidential office environment
• Manage scheduling, correspondence, records, and general office operations

Deputy Clerk Functions

• Assist with meeting preparation, agendas, packets, minutes, and records retention
• Post meeting agendas and minutes in accordance with the Open Meetings Act

Accounts Payable & Financial Support

• Serve as Accounts Payable Manager
• Maintain accurate financial records and support audits and reporting as needed
• Ensure compliance with Village policies and internal controls

DDA Administration

• Act as administrative liaison for the Downtown Development Authority
• Prepare meeting materials, support grant tracking, reporting, and general administrative compliance
• Support DDA sponsored events, social media and downtown promotion

Historic District Commission (HDC) Coordination

• Manage applications, meeting materials, correspondence, and records
• Act as a professional point of contact for property owners, contractors, and design professionals

Required Knowledge, Skills, and Abilities

• High level of professionalism, discretion, and ethical conduct
• Strong attention to detail and organizational skills
• Ability to manage multiple responsibilities and deadlines simultaneously
• Excellent written and verbal communication skills
• Proficiency with office software, financial systems, and records management tools
• Ability to work independently while supporting a collaborative team environment

Minimum Qualifications

• High school diploma or equivalent required; additional education in public administration, accounting, or a related field preferred
• Prior experience in municipal or non-profit administration, accounting/accounts payable, office management or working with boards strongly preferred

How to Apply
Interested candidates should submit a cover letter and resume to:
Megan Haselden, [email protected]
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